One of the big value-added features in OCS 2007 is the ability to host conferences or live meetings that include functionality that current Web Conferencing services such as Placeware, WebEx, and hosted Live Meeting have provided for many years.
With multiple clients and different meeting types it’s easy to forget which options a user has for creating meetings. Below I summarize the user options for creating (scheduling) meetings and conferences.
A good thing to remember is that a 2+ Instant Messaging session using the Communicator client is typically referred to as a ‘Conference’; whereas a ‘Meeting’ is typically a mutli-party conference using the Live Meeting conference.
The two primary client-side applications used for OCS conferences and meetings are Microsoft® Office Communicator 2007 and Microsoft® Live Meeting 2007.
To Schedule a Conference
- Microsoft® Office Outlook 2007 add-in
- Web tool (unsupported download).
To Start an Ad-hoc Conference
- Office Communicator 2007 (and R2) : Select multiple contacts and right-click and select “Start Conference Call…”
- Office Communicator 2007 (and R2) : Add additional contacts to a two-party call.
- Office Live Meeting 2007 Client : Use the “Meet Now” button.
For excellent resource for end user training on this and other functionality, see the Inside OCS blog entry ‘Communicator, LiveMeeting, and Conferencing Flashcards (“Cool Tips and Quick Tricks for Using Microsoft Unified Communications”)‘.